Eyeball

Optional Modules

Optical Character Recognition (OCR)

OCR enables the searching of text within the content of the document. This is in addition to the standard method of searching through field information (metadata). OCR can be enabled at the time of scanning as each document is submitted, or, at a later stage by selecting a single document from the results screen. It is intended to be used on one document at a time.

Notifications Now available

Notifications are a method of informing a user when a particular document is available within Eyeball. An example would be when the morning post is scanned. The scanner operator simply ticks a box to create a new notification, writes a short message and chooses another user on the system. That user then receives a pop up message together with a link to the document.

Workflow Now available

Workflow is similar to notifications but extends the process to include a pool of work that has to be completed by a team of people, or, a reliably repeatable sequence of connected steps. The intention is for this to be a simple construction as standard but with the ability to be extended by specific commands within the code. Workflow requires close interaction with the client to determine the actual process.

Batch Processing Call us for availability

Batch Processing is the accumulation of various functions for use in a scenario where large quantities of documents require processing with the minimum of input.
Typical uses are:

• A mailroom, to greatly speed up the processing of daily incoming documents. A new field input screen will allow the user to process a document from scanning to field input to indexing with a minimum amount of clicks.
• An accountancy practice, where 1000s of purchase invoices require scanning and uniquely numbering. This number is displayed on each image and is content searchable. It is also inputted as a field and therefore can be connected to a financial accounting package.
• A scanning bureau, who may wish to bulk OCR and then export in bulk to DVD. An additional publishing license would be required.
• Any scenario where a bulk import of documents require an OCR process to be applied.
• A legal practice where case files need to be numbered automatically.
  • Bulk import of documents
  • Bulk export of documents
  • Bates numbering
  • Bulk OCR process
  • Database connectivity
  • Barcode recognition
  • Patch pages

Checkin/Checkout Call us for availability

Checkin/Checkout enables a user to have control over a document. No-one else has access to it until it is checked back in again. If the document is edited, a revision is created within Eyeball thereby producing an audit history.